How to make your papers available for downloading
Making your papers available over the web is an effective and convenient
way to get them read by others who may be interested in your work. Any
paper you have presented at a conference certainly deserves to be available
this way, and also class papers and manuscripts that you are ready to share
with other linguists.
We have several pages dedicated to making it easier to find papers on
the linguistics web server, so please follow these instructions to make
your papers easy to find and the department's web site maximally useful.
- Convert your paper to PostScript.
It is standard practice to make papers available in PostScript format,
which is the language understood by most laserprinters. (Meaning that anyone
with a laserprinter can print your paper without worrying about what editor
you wrote it with, or what fonts you used).
- Put it in the ftp directory. We
want papers to be available both through Netscape and through anonymous
ftp (or Fetch). Because ftp is set up so that it can only retrieve papers
from the ftp directory, your papers should go there. Then you can make
a link to its location from your web page, and netscape can access it just
as if it was in your own directory.
- Make a table of contents. You should make a page providing titles
for your papers (and maybe short summaries), and links
to the files in the ftp directory. It is useful to also have a version
of this file, in plain text, in your ftp directory, called something obvious
There are also facilities for converting papers to HTML, so that they
can be browsed online. If you do that, please don't neglect to also install
a PostScript version of your paper-it's guaranteed to look nicer than HTML when
you print it out, and also we want people to be able to find everyone's
papers by browsing through the ftp server.
How to convert your document to PostScript
To convert a Macintosh Word document to PostScript, open it up
and do the following:
- Make sure that a laserprinter (aries, for example) is the
selected printer. If you are doing this on your own computer and you do not
have a laserprinter, no problem: Configure your Mac as if you have a
laserprinter (as a second printer), and make that the current printer.
- Select Print.
- In the dialog box there is a section called Destination; select
File instead of Printer. The Print button now
changes to Save; go ahead and press it.
- In the next dialog box, pull down the Font inclusion menu
and select All but standard 13. This will include, for example,
any phonetics fonts you used. Without this your file may not print correctly
when others try to print it.
- Save the file somewhere it's easy to find.
- Transfer it to babel using Fetch (or any other means).
To convert your document to PostScript under Windows, the above
process may give you a file that cannot print; do the following instead:
- Install a printer that prints to the "device" FILE:
- Select the "Postscript" or "Apple Laserwriter"
device driver for it. (Do not select a Laserjet driver! Windows
normally uses PCL with them, not PostScript). You may need
a Windows installation disk for this step. You don't need to actually own a
- Make the FILE: device the current printer, and "print"
the file from your text editor. It will prompt you for the name of a file
to save in. (Make sure the file created is really a PostScript file).
Or, just load your file on a Mac and do it there. :-)
For LaTeX documents, all you need to do is run dvips, which
creates the PostScript file. If your version of dvips sends its output
directly to the printer, try invoking it (on Unix) as
"dvips -f file.dvi > file.ps", or
consult the manual page.
How to put your paper in the ftp directory
First convert your paper to PostScript and get it to babel. To keep
the directions simple, let's say the paper is in a file called declaration.ps,
your name is John Hancock, and you are a student.
- Go to the ftp directory by typing
- If you don't already have a directory there with your name, create
- Go into the directory.
- Copy the file from your home directory (~hancock) to your current directory.
cp ~hancock/declaration.ps declaration.ps
- Make sure the directory (.) and the file are readable by everyone:
chmod go+rx .
chmod go+r declaration.ps
How to make a link to your paper
Assuming the example of the previous section, you can link to your paper
by giving the following URL:
This topic is covered on its own page, q.v.
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